The club secretary carries out or delegates all the administrative duties that enable the club and its members to function effectively. Chair; Club Accreditation Manager; Club Captain; Club Coaching Coordinator; Club Ref Coordinator ; Club RugbySafe Lead Descriptor Provide leadership and direction for the club. Promoting best safeguarding practice across club and its members. The club committee will aim to communicate regularly and meet every quarter to discuss the development and operations of the club. Chair meetings of the club. You should look first at what positions need filling, the person requirements, and whether you would be a suitable fit. SPORT CLUBS COMMITTEE ROLES AND RESPONSIBILITIES Work Area: Sport Development Revision Number: SPD-0056.A Last Modified: May 2016 Page 2 of 5 Role Description - Club President The President is ultimately responsible for the functioning of the Club. Receiving and acting upon any reported concerns. Ensure referees are recognised and supported. Ref:%RoleDescriptions %%Version%0.9% %www.newburyfootball.co.uk%% %! The structure of a committee varies, but as a minimum there should be a Captain / President, a Vice Captain / Vice President and a Treasurer. Establish and/or support a referee mentoring programme. What does the committee do? Your club may also have a number of different sub-committees who are in charge of specific events like fundraisers or tournaments, health and safety, day-to-day management, fundraising etc. Much of the hands-on administrative effort may be delegated to other club officers and volunteers, but responsibility for ensuring the overall, well-run club administration lies with the Secretary. There will be a lot! !!!!!Page!1!of25! Look at all the tasks and responsibilities your club needs to do to undertake your sport and run the club. The Main Committee 3. Advocate of the football club for the local community. ... A Youth Representative is a crucial role for any club. • Organise AGM, Executive Committee and club meetings. The Role of the Committee • The Committee are responsible for all the decisions that effect the Club • Are responsible for money and how it is used • They hold meetings to discuss future direction for the Club • They take responsibility for the important parts of leading, directing and supervising the Club • Manage and ensure action on club correspondence including legal and insurance matters. As well as procedural matters, the chair is responsible for the strategic direction of the club. Effective Committee members should have: a commitment to the club Club Roles Chairperson. !!!!!Page!1!of25! Role: To distribute registration documentation for young players in the club, maintaining key relationships with the CB Youth Registrar and Mini and Youth sub-committee. IRFU/Branch. A thorough knowledge of the club constitution and meeting procedures is required. Effective administration and organisation is essential to the successful running of a football club, whether you’re a smallish outfit with just a couple of teams or a large community club with senior and youth sections to manage. Football club administration can be a major task, especially in multi-team clubs. Provide leadership and direction for the club. The club secretary is a pivotal role within the club, with a close involvement in the general running of the club. AFC Newbury ! A club’s success is largely down to the work of its committee, the group of people who manage the club's affairs. Volunteer Co-ordinator. He or she will be ultimately responsible for the running of the club and for organising and chairing its committee. Ensure all coaches and members have completed relevant courses. Keep an up-to-date knowledge and understanding of the area of child protection, including attending appropriate training. A thorough knowledge of the club constitution and meeting procedures is required. If you are new to a volunteering role at your club or if you are considering contributing to your club as a volunteer, this series may prove useful in assessing which role would suit you best. The term of office for committee members is specified in your appointment. Provide leadership and direction for the club; Oversee the work of the Club Committee; Chair meetings of the club (during the Chairman’s absence.) procedure documents, coordinating the club Annual Report, and setting targets and goals for Committee members. Aware of the future directions and plans of the club: for example, to build new amenities. The majority of these roles are done on a voluntary basis by committed people who ensure the livelihood of Australian Football at all levels. You will need to keep track of membership, player attendance, monitor any incidents and keep up with general club development. The secretary is the person who oversees and carries out the football administration duties of their football club. Source all kit and funds to maintain team. Provide leadership and direction for the club; Oversee the work of the Club Committee; Chair meetings of the club (during the Chairman’s absence.) The communications officer may also be responsible for the club’s outward-facing communications, including the club website and social media, and press enquiries. Roles and Responsibilities – Club Secretary. • Responsible for the accurate record keeping. Sub Committee Vice Chairman. Maintains relationship with the local press. Ensuring all club members are familiar with, and adhere to the Child Protection Policy. In accordance with the club constitution all club committee members are elected for a maximum period of 2 years after which the position may be re-elected. ), Ensuring volunteers are inducted to the club, Provide volunteers with a brief of their role, Ensure there is a training programme for volunteers. Contact your club’s chair for further information. Clubforce is publishing a series of articles on the roles club volunteers can play at their local sports clubs, looking firstly at the club officer roles and then at coaches and other volunteering roles. Role of the Treasurer The Treasurer is responsible for the financial supervision of the club to allow the Committee to provide good governance of the club. A committee provides direction and support to the club and provides transparency to club members about how their club is being run. Provide coaches with a training / support programme, Co-ordinate the coaching programme throughout the club, Establish and/or support a coach mentoring programme. Organising the club AGM, where all members are encouraged to attend and give their views on the running of the club, as well as voting on club matters, committee appointments, etc, Plan and deliver appropriately targeted, balanced and inclusive training sessions, Recognise players’ strengths and weaknesses and offer feedback and advise, Provide encouragement and advice for players on how best to develop their skills and fitness outside of club training sessions, Preparing accounts for committee meetings and the club AGM, Signing off on financial matters (eg club purchases, club-related expenses), Financial planning to keep the club in good financial shape, Provide and promote a standard, transparent welfare policy for the club, Providing a first point of contact for any queries or concerns relating to safeguarding and welfare, Ensure that confidentiality is maintained at appropriate levels, Maintaining the club email list and messaging club members with relevant information such as fixtures and other club-related news, Promotional campaigns, such as raising awareness of the club within the local community, Maintaining the club website, keeping up-to-date with the latest developments and forthcoming events, Arrange fixtures and logistics around fixtures (eg transport), Manage players’ transition between teams (eg reserves to the first team, junior players moving up an age group). It means that the Club Committee gain genuine feedback from a young perspective and from its junior members. Ensure they are fully up to date with all certificates. Does not vote on committee matters but has a casting vote, if vote is tied. There are a substantial number of roles to be filled within a football club. Manage and administer finances of the club, Create annual income and expenditure sheets and balance sheets, Create and maintain a cash book for at least two years, Ensure all payments and fines are paid on time and recorded. Does not vote on committee matters but has a casting vote, if vote is tied. Divide and conquer Keep your committee manageable and if you need lots of roles, create sub-committees focusing on particular areas. Ensure all team documentation up to date. Official contact between club and County FA and other clubs, Ensure club affiliation and league membership, Ensure effective correspondence and communication, Provide minutes of meetings for official club records. Management committee roles are volunteer roles. The Job Description of a Football Club Secretary. Please find below a list of roles and descriptions. Ref:%RoleDescriptions %%Version%0.9% %www.newburyfootball.co.uk%% %! ! On the other hand, volunteering can be very rewarding and most new committee members are likely to receive a lot of support from the previous holder of their role and other committee members. GOLDEN GROVE FOOTBALL CLUB. Committee size is an important issue and should be proportionate to the size of the club. The structure of a committee varies, but as a minimum there should be a Captain / President, a Vice Captain / Vice President and a Treasurer. 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